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Dolls' Houses
Past & Present

A website and ezine about dolls' houses: antique, vintage and modern.
Plus furniture and accessories.

Issue 32 (March 2020)

DHP&P Financial Report, July 2018 – March 2020

by Brooksey, Administrator and Treasurer

 

Now that the new site has been up and running for almost six months (as at March 23rd, 2020), the administrators thought it would be timely to give the membership a report on the site’s finances to date, and to thank all those of you who have continued to donate towards the site’s running costs since the FundRazr page closed last October (2019).

 

A synopsis of the financing of the site

Historically, the costs for the original site were paid for by the incumbent site owner, of which there had been three since the site began. Meeting these costs was essentially a gift to all the members on the owner’s part, because there was no charge to sign up to the site. The annual subscription to the original site’s host, Webs, was fairly inexpensive, and covered not just the site but a global emailing system for communicating with the members.

When the original site was failing, it became apparent that the only way by which we could have a site which offered similar functions to what we had, and to save what had become a vast archive of information and photographs, built up over nine years, was to commission a new site. There was no way this could be bought cheaply. After canvassing the members to see if they would be prepared to fund a new site through donations - and receiving an overwhelming “Yes!” - quotes were sought from several medium-sized firms specialising in website development. We chose Purple Creative Studios (PCS), located in North Yorkshire, UK.

The initial quote  for the basic build was £7,000.00. Fundraising began in earnest in July 2018, and the costs for the basic build were raised in just 11 weeks. An additional £3000.00 was later raised to cover the addition of photo tagging to the site – something which the members had indicated that they would like to have. The full story of the fundraising campaign is told in the article “A Long Thank You Letter” in the last Issue of this magazine. By the time we had paid for the basic build, plus the tagging module, we were left with a small surplus from the initial fund-raising effort. A complete statement of the income and expenditure during the building phase is set out at the end of this article.

 

Continuing costs

The recurring costs of servicing and maintaining a privately-built website, whilst not prohibitive in absolute terms, are considerably higher than the subscription to Webs – we were aware of this when we embarked on the build. DHP&P has no regular income – membership is free on joining, we do not sell anything for profit, and we carry no monetised advertising. We are reliant on donations to cover recurring support services and maintenance costs. but were confident, from pledges we had received, that sufficient donations would be forthcoming to meet these demands. We are not yet paying a monthly fee to PCS for technical help and maintenance, but this will be coming, once the developers and the DHP&P administrators are satisfied that the site is working as it should. These are:

Technical support and maintenance from PCS (not yet being charged and the current costs for this service are unknown).

Annual renewal costs for our DHP&P domain name – paid this year

Annual renewal costs for our mass email service (MailChimp) – paid this year

Google office functions contract costs including gmail (which powers the “Contact Us” form and the administrators’ email) and Google Drive, where the admins’ video tutorials on how to work the site behind-the-scenes are stored – paid this year

All these costs (apart from those for the routine maintenance contract with PCS, which are, as yet, unknown) are itemised in the financial statement at the end of this article.

In addition, the subscription to the original site has been renewed until February 2022, in the hope that that will give us enough time to complete salvaging the archive from there. This was paid for privately, not from the donations received for the site.

 

Donations received since October 14th, 2019

Since DHP&P went live on that date the FundRazr page was closed. We have continued to receive donations via the site’s Donate button, which links to the DHP&P PayPal Business Account. We, the administrators, are very grateful to all of those contributors. Your generosity has allowed us to meet our bills – thank you very much!

 

Accounts held by DHP&P

We have a Community Account with Barclays bank in the UK, which is free from charges. Donations are paid into this from the PayPal account, and bills are paid from it.

The DHP&P PayPal Business Account acts as the mechanism by which payments via the donate button are collected and processed. Paypal deducts a percentage from each amount donated as a fee for this service. The percentage deducted is variable, depending on the amount being processed, but is currently in the order of 4.2 – 4.4%. A small extra fee is additionally levied for converting other currencies into GBP (Great Britain Pounds, formerly known as Pounds Sterling, or simply Sterling).

 

Financial statement, July 2018 to March 2020

 

18th July – 31st December 2018

Fundraising began in July 2018. The first contribution was received on July 18th, 2018.

Income:

£8158.29

£7025.05 was in the form of voluntary donations received.

A record of each individual contribution and the identity of the donor has been retained, but is not published here to preserve confidentialty.

£1133.24 was raised from the sales of donated items, including selling on eBay.

 

Expenditure:

£5493.95

Item:

27/09/2018  £3,659.40 Stage 1 invoice, Purple Creative Studios

01/10/2018 £7.24 eBay fees on sales

31/10/2018 £21.00 eBay fees on sales

31/10/2018 £1,463.76 Stage 2 invoice, Purple Creative Studios

16/11/2018 £8.13 Refund to XXXXX XXXXX, eBay buyer (parcel lost by Royal Mail)

03/12/2018 £15.21 eBay fees on sales

In addition, PayPal and WePay fees together cost a total of £319.21

 

1st January – 31st December 2019

 

Income:

£2690.89

£1564.82 was in the form of voluntary donations received.

A record of each individual contribution and the identity of the donor has been retained, but is not published here to preserve confidentialty.

£1117.93 was raised from the sales of donated items

£8.13 was compensation received from Royal Mail for the eBay parcel lost in the post in November 2018

£0.01 was from PayPal – PayPal's method of verifying the linking of the DHP&P bank account to DHP&P PayPal account.

 

Expenditure:

£5270.94

Item:

18/03/2019  £1,463.76 Stage 3 invoice, Purple Creative Studios

24/04/2019 £1500.00 Photo tagging: Stage 1 invoice, Purple Creative Studios

30/05/2019 £1500.00 Photo tagging: balance, Purple Creative Studios

30/05/2019 £24.00 Domain registration fee, Purple Creative Studios

31/10/2019 £ 731.88 Project balance payment, Purple Creative Studios

In addition, PayPal and WePay fees together cost a total of £51.30

 

1st January – 23rd March  2020

 

Income:

£316.00

This is wholly in the form of voluntary donations received.

A record of each individual contribution and the identity of the donor has been retained, but is not published here to preserve confidentialty.

 

Expenditure:

£229.28

Item:

11/02/2020 £66.24 Google email account/Google Drive, Purple Creative Studios

11/02/2020 £156.00 MailChimp sign-up and installation, Purple Creative Studios

In addition, PayPal fees cost a total of £7.04

There are no longer any WePay fees to pay following the closure of the FundRazr page.

 

Present position

This leaves DHP&P with a current account credit balance of £171.01 as at March 23rd, 2020.

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